Privacy Policy

Updated at: May 14, 2026

Author Estimation LLC is committed to protecting your personal information. This policy explains what data we collect, how we use it, and your rights as a user and client.

1. Who We Are

Author Estimation is a remote construction estimation consultancy serving general contractors and specialty subcontractors in the United States. This Privacy Policy applies to information collected through our website (authorestimation.com), email communications, and service engagements.

2. Information We Collect

2.1 Information You Provide Directly

When you contact us, request a quote, or engage our services, we may collect:

• Name, job title, and role (e.g., Owner, Estimator, Project Manager)
• Company name and business information
• Email address and phone number
• Project-related documents, drawings (PDF, DWG), and specifications submitted for estimation
• Project details including type, state, contract value, bid deadline, and scope description
• Communications sent via our website contact form, email, or messaging platforms

2.2 Information Collected Automatically

When you visit our website, we may automatically collect:

• IP address and approximate geographic location
• Browser type and device information
• Pages visited, time on site, and referring URLs
• Cookies and similar tracking technologies (see Section 6)
• Google reCAPTCHA v3 interaction data (see Section 7)

2.3 Information We Do Not Collect

We do not collect payment card numbers, Social Security numbers, government-issued ID numbers, or sensitive personal information beyond what is necessary to deliver our services.

3. How We Use Your Information

Author Estimation uses collected information for the following purposes:

• To respond to inquiries and provide requested estimation services
• To prepare, deliver, and revise project estimates, takeoffs, and reports
• To communicate about project status, scope confirmations, and deliverables
• To send service-related notifications, including via SMS where consent has been given
• To improve our website functionality and user experience
• To protect against spam and abuse via Google reCAPTCHA v3
• To comply with applicable legal obligations
• To protect the security and integrity of our systems and services

4. Sharing Your Information

Author Estimation does not sell, rent, or trade your personal information. We may share information in the following limited circumstances:

4.1 Service Providers

We may share information with trusted third-party service providers who assist us in operating our website or delivering services (e.g., cloud storage, email platforms, project management tools). These providers are contractually bound to protect your data and may not use it for independent purposes.

4.2 Legal Compliance

We may disclose information if required to do so by law, regulation, court order, or to protect the rights and safety of Author Estimation, our clients, or the public.

4.3 Business Transfers

In the event of a merger, acquisition, or sale of assets, client information may be transferred to the successor entity, subject to equivalent privacy protections.

5. Data Retention

We retain personal information and project-related data for as long as necessary to deliver contracted services and fulfill legal obligations. Client project files are typically retained for a minimum of three (3) years following project completion, after which they are securely deleted or anonymized. You may request earlier deletion subject to our legal retention obligations (see Section 8).

6. Cookies & Tracking Technologies

Our website uses cookies to enhance user experience and analyze site traffic. Cookies are small text files stored on your device. You may adjust your browser settings to refuse cookies; however, some features of our website may not function properly if cookies are disabled.

The types of cookies we use include:

• Essential cookies required for website functionality
• Preference cookies to remember your choices (e.g., cookie consent)
• Analytics cookies to understand how visitors use our site
• reCAPTCHA cookies used by Google to protect against spam and abuse

You can manage your cookie preferences through your browser settings or the cookie consent banner displayed on our website.

7. Google reCAPTCHA v3

This site uses Google reCAPTCHA v3 to protect against spam and automated abuse on our contact form. reCAPTCHA collects hardware and software information, such as device and application data, and sends it to Google for analysis. This process is invisible and does not require user interaction. Your use of reCAPTCHA is subject to Google's Privacy Policy and Terms of Service.

8. Your Privacy Rights

8.1 All Users

You have the right to:

• Request access to the personal information we hold about you
• Request correction of inaccurate or incomplete information
• Request deletion of your personal information, subject to legal retention obligations
• Opt out of marketing communications at any time

8.2 California Residents — CCPA Rights

If you are a California resident, the California Consumer Privacy Act (CCPA) grants you additional rights:

• Right to Know: You may request details about the categories and specific pieces of personal information we have collected about you, the purposes for collection, and any third parties with whom it has been shared.
• Right to Delete: You may request that we delete personal information we have collected, subject to certain exceptions.
• Right to Opt-Out of Sale: Author Estimation does not sell personal information. If this practice changes, you will be notified and provided a clear opt-out mechanism.
• Right to Non-Discrimination: We will not discriminate against you for exercising your CCPA rights.

To submit a CCPA request, contact us at info@authorestimation.comwith the subject line “CCPA Privacy Request”.

9. Data Security

Author Estimation implements reasonable technical and organizational measures to protect your information against unauthorized access, disclosure, alteration, or destruction. However, no method of electronic transmission or storage is 100% secure. We encourage clients to communicate sensitive project documents through secure, agreed channels.

10. Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from minors. If you believe we have inadvertently collected information from a minor, please contact us immediately for deletion.

11. Third-Party Links

Our website may contain links to third-party websites (e.g., Google Privacy Policy). Author Estimation is not responsible for the privacy practices or content of those sites. We encourage you to review the privacy policies of any external sites you visit.

12. Changes to This Privacy Policy

Author Estimation may update this Privacy Policy from time to time. The revised policy will be posted at authorestimation.com with an updated date. Material changes will be communicated to active clients via email where practicable.